Experience Letter (Format, Sample, & Tips)

In case you wish to switch your career and try to align it with your passion, then before the beginning of the transition process, it is important to have some documents related to your previous experience, especially the experience letter. Experience letter is a very important document and any new employer will ask for it. Leaving the experience letter without an experience letter is like leaving the school or college without taking the degree.  The experience letter plays a decisive role in deciding your employment career. Also knowing the correct experience letter is as important as the experience letter itself. 

Experience letter also known as service certificate, the following article will provide you with detailed information regarding what is an experience letter, and the format of a work experience letter. 

What is an experience letter?

The employer generally issues the experience letter that showcases the duration of the employment in the business organization or company. It provides information regarding the roles played, responsibilities undertaken, and skills gained and describes your overall performance in the company.  The experience letter is an exceptional requirement for applying to any specific program, it is also required in case you are switching your profile to a new job. Therefore the experience letter is submitted to the boss, to help him evaluate you and provide an understanding of your prior experience. 

There are some said rules for the contents that can be provided in your experience letter such as the role of position, joining date, experience, skills, resignation, and offer letter issue date. The experience letter in any company is provided by the human resource department in which you were working. More you can also add any additional achievement such as any type of research paper written in your experience letter. 

Benefits of experience letter

There are many benefits of getting an experience letter from the company you are leaving. Some of the major benefits are:

• Proof of employment in a firm
• Serves as a record of your work history
• Showcase your experience level
• To understand the role, responsibilities, and position you played in a firm
• Display your work skills
• To support the claims made in your CV or resume 

Now you know about the benefits of the experience letter, you must be thinking about how to obtain an experience letter.  Therefore to help you get your answer we are providing the detailed information by which you can obtain an experience letter from your company. 

How to get my work experience letter?

Since you have received all the required information regarding the prerequisites of the experience letter and its importance, let's look at where we can get our work experience letter.

• The companies generally provide the experience letter when you leave the company. Therefore in case the company does not provide then you ask for the work experience letter either in person or by mail. Also, you can contact the HR department of the company to ask for for your work experience letter by giving in the application form. It is advisable to keep your tone modest in the application when asking for the experience letter.
• Submit all the necessary information such as full name, title, department, and employee ID. 
• The timeline for receiving the experience letter can vary depending on the organization. However, it takes around fifteen days to one month.

When I will require an experience letter?

As now you are aware of where you can get an experience letter, the next step is when you will require an experience letter. The following section  will provide information regarding different situations when you require an experience letter:

• An experience letter is generally required when you apply for a new job or continuing education.
• Majority of the companies require students to provide job experience and accomplishments. Therefore submitting the experience letter along with a CV, cover letter, and other important papers improves your chances of making the employer aware of your qualifications. Furthermore, it also helps in improving the credibility of the candidate. 
• Sometimes the candidate may also required to submit a work experience letter when taking admission to higher education. Almost every international college requires students to submit a work experience letter during the admission procedure. This is generally required in graduate programs such as M.Com., and MBA. 

Contents of experience letter

Although writing an experience letter is a very easy task, however, there are a few things that should be included in the experience letter:

• Company Letterhead 
• Date of issuance
• Salutation (To whom it may concern)
• Employee designation
• Employee joining date
• Employee’s last working date
• Employee performance 
• Closing statement 
• Official stamp and signature
• Contact information

Importance of experience letter 

An experience letter is a very important document as it is the first thing required by the companies from the applicants when selecting them for new job roles. The employment experience letter showcases that the candidate has verified experience for the available role in a predetermined period. Many organizations require new employees to candidate to submit the experience certificate as their background information during onboarding. The benefits of an experience letter are provided in a summarized way below:

• Verifies employment

HR specialists are required to verify the employment to ensure that the candidates have the sufficient experiences and relevant experience they describe during their interview process. This helps the HR select the best candidate and helps in reducing the chances of employing the unsuitable candidate in the job roles.

• Helps in improving credibility and trust

An experience letter is an important document when going from one company to another company. The experience letter helps the new company to check the credibility of the candidate for the position applied and the potential they possess. The experience letter received from the previous organization is very helpful in justifying all these aspects regarding the candidate. 

• Improves job opportunity

Carrying an experience letter plays an important role in increasing the job opportunities for candidates in other countries, as it showcases their ability to move from the present organization to a better job position in a different company as it highlights the ability of the company to move to a better position in a more improved way. 

• Acts as a supporting document for further education

The experience certificate becomes very useful in case, the employee is willing to return to school. It helps in their professional development as it helps in the identification of areas that require more training and knowledge. 

• Helps in Visa and Immigration processes

Applicants of v and immigration process very simple for the employees by presenting accurate and reliable employment verification.

Format of experience letter

Tips for Writing Experience Letter

As you are now aware of the process of applying the experience letter learn about some of the important tips for writing an impactful experience letter. Let's take a look below:

• Always start the experience letter with a personalized introduction to the specific person in the palace of general greeting. For instance, “Dear Sir/Madam,” 
• Prove that you will be a perfect candidate for the job role and the team by showcasing pertinent examples regarding abilities, expertise, and qualities. 
• Briefly highlight your motivation for wanting to pursue the internship opportunity. 
• And your note with a gratitude note for providing the opportunity. 
• It is important to highlight the importance of the letter by showcasing the authority of the employer and presenting it professionally. 
• Make sure that the experience letter contains dat, designation, title, and name of the company on the official business letterhead.
• Provide a clear picture of the employee's experience, including all the information about the employee, such as name, length of employment, title of the job role, skills acquired, work function, and feedback from the employer. 

Sample experience letter

Conclusion

Therefore in conclusion an experience letter is an important document when changing a job profile. It includes everything from job roles to responsibilities, to the duration of employment. The experience letter should be written in delicately in a well very structured and formal language. The experience letters act as a tool to showcase the credibility and the work potential of the candidate for the designation they are applying for. 

In the end, we hope that the following blog will help provide all the information related to the experience letter. Also, we would like you to talk to our expert writers present in the “TheoBrain” for any type of guidance for studying abroad. We will provide you with all the requirements such as the application process, SOPs, and filling out the visa application form.